Independent resource / peetix.com
The cultural gathering record.
A practical sequence for connecting purpose, invitation and the rhythm of a meeting.
1. Name the shared question
Write what the gathering is making room to explore. Keep it specific enough to shape the programme.
Avoid promising that every participant will reach the same conclusion.
2. Describe the participation
Explain how people can engage with the material and with one another.
Keep the invitation understandable without assuming one preferred way to contribute.
3. Draw the rhythm
Use relative stages for arrival, context, encounter, exchange and finish.
Ask how each stage prepares the next before assigning clock times.
4. Confirm the practical context
Discuss the actual place, information and participation arrangements with the responsible people.
Mark details that remain provisional.
5. Connect the handovers
Name who introduces a stage, supports a transition and answers a practical question.
Keep the working notes connected to participant information.
6. Give the close a purpose
Decide how the meeting acknowledges its shared work and remaining questions.
Include the practical ending and any agreed follow-up.
7. Review one relationship
Record an observation about attention, exchange or a transition. Distinguish the observation from an interpretation of everyone’s experience.
Choose one precise adjustment for the next plan.